Elected Positions:

 

President responsibilities:

1)   Automatically ascend to the position of the Presidency after being elected and served a one-year term as the Vice President the previous year.

2)   Provides the SUSP vision, mission and values.

3)   Chairs the quarterly SUSP Business Meeting with the Executive Committee by telephone/VTC and ad hoc meetings as required. 

4)   Delegates tasks to the members of the Executive Committee with clear guidance, optimal support, and opportunities to successfully complete the assigned tasks.

5)   Counter-sign all SUSP accounts and, with consultation from the executive committee, is the final approval authority on expenditures. 

6)   In the event that the Executive Committee reach a tie on a motion, the President's vote will act as a tiebreaker. 

7)   Leads the coordination and execution of the the annual SUSP Tri-Service Psychiatry Conference and Banquet.

8)   The President attends, as the SUSP Representative, the APA District Branch Leader meetings to address SUSP members concerns and advocate for their interests.

 

Vice President (VP) responsibilities:

1)   The Vice President, in the absence of the President, shall perform the duties of the President.

2)   The VP oversees all committee functions.

3)   Manages selection and presentation of the Al Glass and other Society awards at the annual SUSP Meeting.

4)   The Vice President participates in quarterly SUSP business meetings by telephone/VTC and ad hoc meetings as required.

5)   Attend the annual SUSP Tri-Service Psychiatry Conference held in conjunction with the annual APA conference. 

6)   In accordance with current SUSP bylaws, the Vice President will typically ascend automatically into the position of President after one year, so nominees for Vice President should plan to serve as an officer for a minimum of two years.

7)   Complete tasks assigned by the President.

 

Secretary responsibilities:

1)   Certifies the written and electronic records of all SUSP meetings and keeps on-line document libraries organized. 

2)   Helps the SUSP administrator issue notices of all meetings; notify officers and members of committees of their election or appointment; and author official documents and other SUSP correspondence. 

3)   Participates in quarterly SUSP business meetings by telephone/VTC and ad hoc meetings as required.

4)    Attend the annual SUSP Tri-Service Psychiatry Conference held in conjunction with the annual APA conference.

5)   Complete tasks assigned by the President.

6)   One year term.

 

Treasurer responsibilities:

1)    Maintains the organization’s financial ledger, pays all expenses using checks or electronic means, and delivers an annual financial report to the Society at the annual business meeting. 

2)   May explore investment opportunities to grow the organization’s financial reserve. 

3)   Participates in quarterly SUSP business meetings by telephone/VTC and ad hoc meetings as required.

4)   Attend the annual SUSP Tri-Service Psychiatry Conference held in conjunction with the annual APA conference.

5)   Complete tasks assigned by the President.

6)   One year term.

 

Ethics Chair (EC) Responsibilities:

1)   Directs the activities of the ethics committee, oversees the handling of ethics complaints, and participates in ethics-related meetings convened by APA.

2)   Attends the APA meeting of District Branch Ethics Chairs once a year at the Annual Meeting.

3)   In the rare situation when an ethnical complaint requires an ad hoc Ethics Committee to be formed, the Ethics Chair will coordinate one, composing of two or more members of SUSP.

4)   Attend the annual SUSP Tri-Service Psychiatry Conference held in conjunction with the annual APA conference. 

5)   Participates in quarterly SUSP business meetings by telephone/VTC and ad hoc meetings as required.

6)   Complete tasks assigned by the President.

7)   One year term

 

 

Assembly Representative (AR) responsibilities:

1)   Attends the official meetings of the APA Assembly in November held in Washington, D.C., and during the Annual APA Conference in May. 

2)   Provide a report back to the Executive Committee after every Assembly meeting and submit a brief summary of proceedings to be distributed to all SUSP members. 

3)   Participates in quarterly SUSP business meetings by telephone/VTC and ad hoc meetings as required.

4)   May be asked to participate on SUSP’s behalf in various activities at the APA district and national level. 

5)   Attend the annual SUSP Tri-Service Psychiatry Conference held in conjunction with the annual APA conference. 

6)   Complete tasks assigned by the President.

7)   In accordance with current SUSP bylaws, the Assembly Rep will serve a three-year term in office.

 

Appointed Positions:

 

Membership Chair (MC) Responsibilities:

1)   Approval of prospective members new to APA.

2)   Assist transfers from other District Branches to SUSP.

3)   The point of contact for membership questions.

4)   Provides the membership report at the annual meeting.

5)   Attend the annual SUSP Tri-Service Psychiatry Conference held in conjunction with the annual APA conference. 

6)   Participates in quarterly SUSP business meetings by telephone/VTC and ad hoc meetings as required.

7)   Complete tasks assigned by the President.

8)   One year term

 

Communications Chair (CC) Responsibilities:

1)   Serves as the public affairs liaison and advisor to the Executive Committee.

2)   Enhances communication and social cohesion within SUSP through research and implementation of innovative communication systems.

3)   Leads recruiting, marketing, and retention endeavors for SUSP through expanding SUSP visibility in multiple media channels and communication systems.

4)   Participates in quarterly SUSP business meetings by telephone/VTC and ad hoc meetings as required

5)   Attend the annual SUSP Tri-Service Psychiatry Conference held in conjunction with the annual APA conference.  

6)   Complete tasks assigned by the President.

7)   This is a one-year term appointed by SUSP President.

 

Election Chair (EC) Responsibilities:

1)   Manage the Elected, Appointed and Associated Leadership Responsibility Roster. 

2)   Work closely with Next Wave Group (NWG) with the whole election process. 

3)   After NWG collects and count the ballots, the Election Chair will verify the numbers, then will announce the outcome at annual SUSP Tri-Service Meeting.

4)   Participates in quarterly SUSP business meetings by telephone/VTC and ad hoc meetings as required.

5)   Attend the annual SUSP Tri-Service Psychiatry Conference held in conjunction with the annual APA conference.  

6)   Complete tasks assigned by the President.

7)   This is a one-year term appointed by SUSP President.

 

CME Chair (CC) Responsibilities

1)   Working with the APA in creating CME worthy topics that are pertinent to our members and can be open to other APA District Branches interested in Military Psychiatry. 

2)   Participates in quarterly SUSP business meetings by telephone/VTC and ad hoc meetings as required.

3)   Attend the annual SUSP Tri-Service Meeting and reception held in conjunction with the annual APA conference.  

4)   Complete tasks assigned by the President.

5)   This is a one-year term appointed by SUSP President.

 

Associated Positions

 

Next Wave Group (NWG) Responsibilities:

1)   Provides selected association management services in the areas of governance, communications, events, membership and finance.

2)   NWG services include an executive director who participates in Board meetings/calls and APA Executive Staff meetings/functions. 

3)   Provides communications services, including phone, mail, e-mail, web site, and publications.

4)   At the APA Annual Meeting, NWG coordinates the logistics and staffing for the Tri-Service Conference (including CME), reception and SUSP annual meeting.

5)   NWG also coordinates membership approvals and manages the Fellows and Distinguished Fellows.

6)   Financial functions include accounts payable and receivable, posting, and reporting.

 

The resident representative:

1)   Liaison between military psychiatry residents and SUSP. 

2)   Ensure that residents are aware of SUSP activities, awards, opportunities, and events. 

3)   They also provide input on what is important to residents to the Executive Committee.

4)   Participates in quarterly SUSP business meetings by telephone/VTC and ad hoc meetings as required.

5)   Attend the annual SUSP Tri-Service Meeting and reception held in conjunction with the annual APA conference.  

6)   Complete tasks assigned by the President.

7)   This is a one-year term appointed by SUSP President.